Answers to your Graduation Weekend Housing Questions
Reservations and Checking In/Out
How do I change the dates of my reservation?
If you would like to change the dates of your reservation, please do so as soon as possible using the Finals Weekend Change and Cancellation Form. Please note our Graduation Housing refund and cancellation policies, which can be found on the form.
How do I cancel my reservation?
If you would like to cancel your reservation, please do so as soon as possible using the Finals Weekend Change and Cancellation Form. Please note our Graduation Housing refund and cancellation policies, which can be found on the form.
Where do I check in?
Check-in and check-out will take place at the Conferences@UVA offices located at Gibbons House (425 Tree House Drive, Charlottesville, VA 22904), during our extended check-in hours..
How early can I check in?
Guests may check-in as early as 2 p.m. throughout Graduation Weekend. We are unable to accommodate any check-ins earlier than 2 p.m. due to limited staffing.
How late can I check out?
Guests may check-out no later than our office’s closing hours. Please see "When are Conferences@VA office hours for Finals Weekend?," below.
When are Conferences@UVA office hours for Finals Weekend?
- Thursday, May 18: 8 a.m.-9 p.m.
- Friday, May 19: 8 a.m.-11 p.m.
- Saturday, May 20: 8 a.m.-10 p.m.
- Sunday, May 21: 8 a.m.-8 p.m.
- Monday, May 22: 8 a.m.-5 p.m.
What should I do if I need to check out before/after your office opens/closes?
If you need to check out before or after our office hours, you will need to have your student return your room key by the check-out date listed on your reservation. If keys are not returned by that date, you will be charged a $25 lost key fee.
Where will I be staying?
You will be staying in the first-year hallway-style dorms of the Alderman Road Residence Area. This housing area is approximately a 15-minute walk to Central Grounds and the Lawn.
Can dorm room beds be delofted?
All of our dorm rooms have lofted XL twin beds, the lofted beds are not ideal for everyone. Please consider this if you have guests for whom this may not be the ideal arrangement. Due to the furniture configuration and size of the room, beds cannot always be delofted to standard bed height. If someone in your party requires a special accommodation, please note this in the special requests section of your reservation. If you have already submitted your reservation, please contact Conferences@UVA at firstname.lastname@example.org. We will do our best to accommodate your request.
What kind of bathrooms are offered in the residential areas?
Each floor will have one shared male bathroom, and one shared female bathroom. These bathrooms include several sinks, showers, and toilet stalls. Guests must provide their own toiletries, such as shampoo, soap, towels, and other products.
What should I do if I have lost my key?
If you have lost your key, you will need to visit our office so we can remake the key. You will be charged a $25 lost key fee. If our offices are closed, you will need to call Facilities Management at 434.924.3053 so they can unlock your room for you. Please be prepared to show proof of your identity.
What should I do if my key isn't working?
If your key isn’t working, please visit or contact our office at 434.924.4479 so we can troubleshoot the issue and send a student worker to assess the problem. If our office is closed, please call Facilities Management at 434.924.3053 so they can unlock your room for you. Please be prepared to show proof of your identity.
Where can I park?
Free parking for dorm guests will be available in the E3 lot on the east side of Scott Stadium. Please note, there is no free parking available directly adjacent to the dorms. Guests who park outside of designated areas may be ticketed. More information about parking and designated parking areas for Finals Weekend can be found on the UVA Parking & Transportation website.
What do I do if I have a family member who requires a medical accommodation?
Should any member of your party require disability-related or medical accommodation, please contact our office at email@example.com or 434.924.4479. We will do our best to accommodate the request.
What is included in the linen package?
The linen package includes a set of compostable sheets (fitted, top, pillowcase), a blanket, and a pillow. Guests must provide their own bath towels. Toiletries, hangers, and other amenities are also NOT included.
What should I do if I no longer want linens?
If you would like to add or remove linens to your reservation, please fill out our Finals Weekend Change & Cancellation Form. Please note our Graduation refund/cancellation policies, which can be found on the form.
Do you provide an ironing board or hair dryer?
No. Please remember that these are basic student-style accommodations, not a hotel. Guests will need to supply their own hair dryer and iron/ironing board as needed.
Do you provide towels or toiletries?
No. Please remember that these are basic student-style accommodations, not a hotel. Guests will need to supply their own towels, shampoo, toothpaste, soap, and other toiletries.
Is WiFi available?
Yes, free WiFi is available to all guests. Guests should select the UVAGuestWiFi Network. No password is required. More information can be found on the IT Services website.
Can I use gym facilities during Graduation Weekend?
The University’s recreational facilities are closed over Graduation Weekend as portions of said facilities are typically used for Commencement Ceremonies. If you arrive on an earlier date, you may purchase a guest pass with a student sponsor. More information about guest passes can be found on the Recreational Facilities website.
Attending Finals Weekend Ceremonies
How long is the walk to the Lawn?
The walk to the Lawn is approximately 15 minutes from the Alderman Road Residence Area.
Are there transportation options for guests with mobility issues?
Please visit the official Finals Weekend website for all transportation-related questions.