Changes and Cancellations

Adjusting Your Reservation

You may find that you need to make changes to an existing reservation, whether by adding guests, adjusting dates, or requesting a cancellation.

All cancellations must be submitted in writing to be honored, using the Change and Cancellation Form for your event. Dates and details regarding cancellation vary by event as well.

Please see your event below for specific information.

Graduation Weekend

Reservations are on a first-come, first-served basis, and payment in full is due at the time you register. There is a three-room maximum per reservation.

Reservations will be accepted until May 7, 2026, or until we reach maximum capacity, whichever comes first.

Please be sure to have your graduating student's UVA computing ID available at the time you go online to register. This information will be required in order to book your reservation.

All cancellations and/or changes to the number of nights and number of rooms in existing reservations must be made no later than Thursday, April 23, 2026 to avoid a penalty. A cancellation fee of one-half the nightly room rate will be applied for each night cancelled after Thursday, April 23, 2026. Cancellations made after Thursday, April 30, 2026 are not eligible for any refund.

You must use the Finals Weekend Change and Cancellation Form to submit any changes or to cancel your reservation.

UVA Reunions

All cancellations and/or changes to the number of nights and number of rooms in existing reservations must be made no later than twenty-one (21) days from your arrival date to avoid a penalty. A cancellation fee of one-half the nightly room rate will be applied for each night cancelled after that time. Cancellations made less than two weeks prior to the arrival date are not eligible for a refund.

Use the 2026 Reunions Reservations Change and Cancellation Form to make any changes to your existing reservation.

Summer Intern & UVA-Affiliated Programs Housing

All changes or cancellations must be made no later than seven (7) days prior to your arrival to avoid a penalty. Changes or cancellations made less than seven days prior to your check-in date are subject to a $200 fee.

Use the 2026 Summer Interns & UVA-Affiliated Programs Change and Cancellation Form to make any changes to your existing reservation.

If you have additional questions about changes and cancellations, please email [email protected].

If you are attending a different event and need to make changes to your reservation, please use the 2026 Room Reservations Change and Cancellation Form. Please see the form for cancellation fees and policies.