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Changes and Cancellations

Adjusting Your Reservation

You may find that you need to make changes to an existing reservation, whether by adding guests, adjusting dates, or requesting a cancellation. All cancellations must be submitted in writing to be honored, using the Change and Cancellation Form for your event. Dates and details regarding cancellation vary by event as well. Please see your event below for specific information.

Graduation Weekend

All cancellations and/or changes to the number of nights and number of guests in existing reservations must be made no later than Wednesday, April 29, 2020 to avoid a penalty. A cancellation fee of one-half the nightly room rate ($33.00) will be applied for each night cancelled after Wednesday, April 29, 2020. Cancellations made after Thursday, May 7, 2020 are not eligible for any refund.

You must use the Change and Cancellation Form for Group Housing to submit any changes or to cancel your reservation. Be sure to select "Finals Weekend (Graduation)" in the Conference Name dropdown.

UVA Reunions

All cancellations and/or changes to the number of nights and guests in the party must be made by 21 days prior to your Reunions arrival date to avoid a penalty. A cancellation fee of one-half the nightly room rate plus sales tax will be applied for each night cancelled less than 21 days in advance. Cancellations made less than 14 days prior to your arrival date are not eligible for any refund.

You must use the appropriate Reunions Weekend Change and Cancellation form to submit any changes or cancellations. Be sure to select the correct event in the "Conference Name" dropdown.

Memory Studies Association 2020 Conference

All cancellations and/or changes to the number of nights and number of guests in existing reservations must be made no later than Wednesday, May 27, 2020 to avoid a penalty. A cancellation fee of one-half the nightly room rate ($20.00) will be applied for each night cancelled after Wednesday, May 27, 2020. Cancellations made after Thursday, June 4, 2020 are not eligible for any refund.

You must use the Change and Cancellation Form for Individual Housing to submit any changes or to cancel your reservation. Be sure to select "MSA 2020" in the Conference Name dropdown.

Rare Book School

All cancellations and/or changes to the number of nights and number of guests must be made no later than 21 days prior to your Rare Book School arrival date in order to avoid a penalty. A cancellation fee of one-half the nightly room rate plus sales tax will be applied for each night cancelled less than 21 days in advance. Cancellations made less than 7 days prior to your arrival date are not eligible for any refund.

You must use the Change and Cancellation Form for Individual Housing to submit any changes or to cancel your reservation. Be sure to select the correct Rare Book School session in the Conference Name dropdown.

Summer Intern Housing

You must use the Change and Cancellation Form for Individual Housing to submit any changes or to cancel your reservation. Be sure to select "Summer Intern Housing" in the Conference Name dropdown.

Cancellation fees will apply:

  • If we receive your cancellation form seven or more days prior to your scheduled check-in date you will receive a refund, less a $50.00 cancellation fee.
  • If we receive the cancellation form less than one week prior to your scheduled check-in date you will receive a refund, less a $50.00 cancellation fee and a charge equal to seven nights of housing.