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Changes and Cancellations

Adjusting Your Reservation

You may find that you need to make changes to an existing reservation, whether by adding guests, adjusting dates, or requesting a cancellation. All cancellations must be submitted in writing to be honored, using the Change and Cancellation Form for your event. Dates and details regarding cancellation vary by event as well. Please see your event below for specific information.

Graduation Weekend

Reservations are on a first-come, first-served basis, and payment in full is due at the time you register. Please include all names of members of your party when you register.

All cancellations and/or changes to the number of nights and number of guests in existing reservations must be made no later than Wednesday, May 1, 2019 to avoid a penalty. A cancellation fee of one-half the nightly room rate ($32.00) will be applied for each night cancelled after Wednesday, May 1, 2019. Cancellations made after Thursday, May 9, 2019 are not eligible for any refund.

You must use the Finals Weekend Change and Cancellation Form to submit any changes or to cancel your reservation.

UVA Reunions

All cancellations and/or changes to the number of nights and guests in the party must be made by 21 days prior to your Reunions arrival date to avoid a penalty. A cancellation fee of one-half the nightly room rate plus sales tax will be applied for each night cancelled less than 21 days in advance. Cancellations made less than 7 days prior to your arrival date are not eligible for any refund. Guests may be added to an existing reservation up until 5:00 p.m. on Thursday, May 23 (first Reunions weekend), or 5:00 p.m. on Friday, May 31 (second Reunions weekend), subject to room availability.

Please download and complete the appropriate form for your Reunions housing in order to make any any changes to your existing reservation, including arrival and departure dates, number of guests in your party, or cancellations.

McIntire Business Institute

All cancellations and/or changes to the number of nights and number of guests must be made no later than 21 days prior to your arrival date in order to avoid a penalty. A cancellation fee of one-half the nightly room rate plus sales tax will be applied for each night cancelled less than 21 days in advance. Cancellations made less than 7 days prior to your arrival date are not eligible for any refund.

Rare Book School

All cancellations and/or changes to the number of nights and number of guests must be made no later than 21 days prior to your Rare Book School arrival date in order to avoid a penalty. A cancellation fee of one-half the nightly room rate plus sales tax will be applied for each night cancelled less than 21 days in advance. Cancellations made less than 7 days prior to your arrival date are not eligible for any refund.

Please download and complete the Rare Book School Change and Cancellation Form in order to make any any changes to your existing reservation, including arrival and departure dates, number of guests in your party, or cancellations.

Summer Intern Housing

Please note that all cancellations must use the 2019 Change and Cancellation Form in order to be honored. Cancellation fees will apply:

  • If we receive your cancellation form seven or more days prior to your scheduled check-in date you will receive a refund, less a $50.00 cancellation fee.
  • If we receive the cancellation form less than one week prior to your scheduled check-in date you will receive a refund, less a $50.00 cancellation fee and a charge equal to seven nights of housing.

ISAPA 2019 Conference

All cancellations and/or changes to the number of nights and number of guests in existing reservations must be made no later than Wednesday, May 22, 2019 to avoid a penalty. A cancellation fee of one-half the nightly room rate ($20.50) will be applied for each night cancelled after Wednesday, May 22, 2019. Cancellations made after Thursday, May 30, 2019 are not eligible for any refund.

You must use the ISAPA Conference Change and Cancellation Form to submit any changes or to cancel your reservation. Download this PDF to your computer in order to enter and save your information.

Tony Bennett Basketball Camp

All cancellations and/or changes to the number of nights and number of guests must be made no later than 21 days prior to your arrival date in order to avoid a penalty. A cancellation fee of one-half the nightly room rate plus sales tax will be applied for each night cancelled less than 21 days in advance. Cancellations made less than 7 days prior to your arrival date are not eligible for any refund.

Cancellations must be submitted using the 2019 Tony Bennett Basketball Camp Change and Cancellation Form. Download this PDF to your computer in order to enter and save your information. Please see the form for cancellation policies and fees.

Historic Landscape Institute

All cancellations and/or changes to the number of nights and number of guests must be made no later than 21 days prior to your arrival date in order to avoid a penalty. A cancellation fee of one-half the nightly room rate plus sales tax will be applied for each night cancelled less than 21 days in advance. Cancellations made less than 7 days prior to your arrival date are not eligible for any refund.

ASMB Conference

All cancellations and/or changes to the number of nights and number of guests must be made no later than 21 days prior to your arrival date in order to avoid a penalty. A cancellation fee of one-half the nightly room rate plus sales tax will be applied for each night cancelled less than 21 days in advance. Cancellations made less than 7 days prior to your arrival date are not eligible for any refund.

Cancellations must be submitted using the 2019 ASMB Change and Cancellation Form. Download this PDF to your computer in order to enter and save your information. Please see the form for cancellation policies and fees.