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Changes and Cancellations

Adjusting Your Reservation

You may find that you need to make changes to an existing reservation, whether by adding guests, adjusting dates, or requesting a cancellation. All cancellations must be submitted in writing to be honored, using the Change and Cancellation Form for your event. Dates and details regarding cancellation vary by event as well. Please see your event below for specific information.

UVA Reunions

All cancellations and/or changes to the number of nights and guests in the party must be made by 21 days prior to your Reunions arrival date to avoid a penalty. A cancellation fee of one-half the nightly room rate plus sales tax will be applied for each night cancelled less than 21 days in advance. Cancellations made less than 7 days prior to your arrival date are not eligible for any refund. Guests may be added to an existing reservation up until 5:00 p.m. on Thursday, May 23 (first Reunions weekend), or 5:00 p.m. on Friday, May 31 (second Reunions weekend), subject to room availability.

You must use the appropriate Reunions Weekend Change and Cancellation form to submit any changes or cancellations. Be sure to select the correct event in the "Conference Name" dropdown.

McIntire Business Institute

All cancellations and/or changes to the number of nights and number of guests must be made no later than 21 days prior to your arrival date in order to avoid a penalty. A cancellation fee of one-half the nightly room rate plus sales tax will be applied for each night cancelled less than 21 days in advance. Cancellations made less than 7 days prior to your arrival date are not eligible for any refund.

You must use the Change and Cancellation Form for Individual Housing to submit any changes or to cancel your reservation. Be sure to select "McIntire Business Institute" in the Conference Name dropdown.

Rare Book School

All cancellations and/or changes to the number of nights and number of guests must be made no later than 21 days prior to your Rare Book School arrival date in order to avoid a penalty. A cancellation fee of one-half the nightly room rate plus sales tax will be applied for each night cancelled less than 21 days in advance. Cancellations made less than 7 days prior to your arrival date are not eligible for any refund.

You must use the Change and Cancellation Form for Individual Housing to submit any changes or to cancel your reservation. Be sure to select the correct Rare Book School session in the Conference Name dropdown.

Summer Intern Housing

You must use the Change and Cancellation Form for Individual Housing to submit any changes or to cancel your reservation. Be sure to select "Summer Intern Housing" in the Conference Name dropdown.

Cancellation fees will apply:

  • If we receive your cancellation form seven or more days prior to your scheduled check-in date you will receive a refund, less a $50.00 cancellation fee.
  • If we receive the cancellation form less than one week prior to your scheduled check-in date you will receive a refund, less a $50.00 cancellation fee and a charge equal to seven nights of housing.

Sorensen Institute College Leaders Career Conference

All cancellations and/or changes to the reservation must be made no later than June 10 in order to avoid a penalty. A cancellation fee of one-half the nightly room rate will be applied for each night cancelled after June 10.

You must use the Change and Cancellation Form for Individual Housing to submit any changes or to cancel your reservation. Be sure to select "Sorensen Institute College Leaders Career Conference" in the Conference Name dropdown.

ISAPA 2019 Conference

All cancellations and/or changes to the number of nights and number of guests in existing reservations must be made no later than Wednesday, May 22, 2019 to avoid a penalty. A cancellation fee of one-half the nightly room rate ($20.50) will be applied for each night cancelled after Wednesday, May 22, 2019. Cancellations made after Thursday, May 30, 2019 are not eligible for any refund.

You must use the Change and Cancellation Form for Individual Housing to submit any changes or to cancel your reservation. Be sure to select "ISAPA" in the Conference Name dropdown.

Tony Bennett Basketball Camp

All cancellations and/or changes to the number of nights and number of guests must be made no later than 21 days prior to your arrival date in order to avoid a penalty. A cancellation fee of one-half the nightly room rate plus sales tax will be applied for each night cancelled less than 21 days in advance. Cancellations made less than 7 days prior to your arrival date are not eligible for any refund.

You must use the Change and Cancellation Form for Individual Housing to submit any changes or to cancel your reservation. Be sure to select "Tony Bennett Basketball Camp" in the Conference Name dropdown.

Historic Landscape Institute

All cancellations and/or changes to the number of nights and number of guests must be made no later than 21 days prior to your arrival date in order to avoid a penalty. A cancellation fee of one-half the nightly room rate plus sales tax will be applied for each night cancelled less than 21 days in advance. Cancellations made less than 7 days prior to your arrival date are not eligible for any refund.

You must use the Change and Cancellation Form for Individual Housing to submit any changes or to cancel your reservation. Be sure to select "Historic Landscape Instutute" in the Conference Name dropdown.

ASMB Conference

All cancellations and/or changes to the number of nights and number of guests must be made no later than 21 days prior to your arrival date in order to avoid a penalty. A cancellation fee of one-half the nightly room rate plus sales tax will be applied for each night cancelled less than 21 days in advance. Cancellations made less than 7 days prior to your arrival date are not eligible for any refund.

You must use the Change and Cancellation Form for Individual Housing to submit any changes or to cancel your reservation. Be sure to select "ASMB" in the Conference Name dropdown.