Who needs a sponsor?
What kinds of events can Conferences@UVA help plan?
Event eligibility depends on whether you represent an external organization or internal UVA department or program.
If you are a planner from an outside organization, you must have a UVA Sponsor. There must be an educational component to conferences or camps hosted on UVA Grounds by external groups, and the program's UVA Sponsor can vouch for the fact that its educational mission aligns with that of the University.
Internal programs hosted and administered by University departments are by their nature designed as educational programs, and are in keeping with UVA’s educational mission.
Do I need a sponsor in order to host my event at UVA?
External Organizations: Yes!
If you are a planner from an outside organization not affiliated with UVA and you wish to host a conference or other program on Grounds using UVA facilities, you must first obtain a University of Virginia (UVA) Sponsor.
The Sponsor must be a UVA President, Vice President, Dean, Academic Department Head, Director of Athletics, or one of these individual's designees. The Sponsor must verify that your program adheres to the educational mission of the University of Virginia.
The Sponsor will be the liaison between Conferences@UVA and your program in the event of any breaches of University policy.
Internal UVA Departments and Programs: No!
Internal programs conducted by University of Virginia departments do not require a sponsor. The department’s program representative is considered the liaison between Conferences@UVA and the program in the event of any breaches of University policy.
What are the required qualifications of the UVA sponsor?
The Sponsor must be a UVA President, Vice President, Dean, Academic Department Head, Director of Athletics, or one of these individual's designees. The Sponsor must verify that your program adheres to the educational mission of the University of Virginia.