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Changes and Cancellations

Adjusting Your Reservation

You may find that you need to make changes to an existing reservation, whether by adding guests, adjusting dates, or requesting a cancellation. All cancellations must be submitted in writing to be honored, using the Change and Cancellation Form for your event. Dates and details regarding cancellation vary by event as well. Please see your event below for specific information.

Rare Book School

All cancellations and/or changes to the number of nights and number of guests must be made no later than 21 days prior to your Rare Book School arrival date in order to avoid a penalty. A cancellation fee of one-half the nightly room rate plus sales tax will be applied for each night cancelled less than 21 days in advance. Cancellations made less than 7 days prior to your arrival date are not eligible for any refund.

Please download and complete the Rare Book School Change and Cancellation Form in order to make any any changes to your existing reservation, including arrival and departure dates, number of guests in your party, or cancellations.

Summer Intern Housing

Please note that all cancellations must use the Change and Cancellation Form in order to be honored. Cancellation fees will apply:

  • If we receive your cancellation form seven or more days prior to your scheduled check-in date you will receive a refund, less a $50.00 cancellation fee.
  • If we receive the cancellation form less than one week prior to your scheduled check-in date you will receive a refund, less a $50.00 cancellation fee and a charge equal to seven nights of housing.

UVA Reunions

All cancellations and/or changes to the number of nights and guests in the party must be made by 21 days prior to your Reunions arrival date to avoid a penalty. A cancellation fee of one-half the nightly room rate plus sales tax will be applied for each night cancelled less than 21 days in advance. Cancellations made less than 7 days prior to your arrival date are not eligible for any refund. Guests may be added to an existing reservation up until 5:00 p.m. on Thursday, May 24 (first Reunions weekend), or 5:00 p.m. on Friday, June 1 (second Reunions weekend), subject to room availability.

Please download and complete the appropriate form for your Reunions housing in order to make any any changes to your existing reservation, including arrival and departure dates, number of guests in your party, or cancellations.

World Masters Squash Championship

All reservations, cancellations, and changes to the number of nights must be made no later than July 6, 2018 to avoid a penalty. A cancellation fee of one-half the nightly room rate ($22.64) will be applied for each night cancelled after July 6, 2018. Cancellations after July 20, 2018 are not eligible for any refund. Guests may be added to an existing group reservations until 5:00 p.m. on Friday, July 6, 2018 (subject to room availability).

Please download and complete the World Masters Squash Change and Cancellation Form in order to make any any changes to your existing reservation, including arrival and departure dates, number of guests in your party, or cancellations.